Artificial Intelligence (AI) Policy

1. Purpose

Scholar Insight Journal recognizes the increasing role of Artificial Intelligence (AI) technologies in scholarly communication and academic publishing. The Journal supports the responsible, ethical, transparent, and accountable use of AI-assisted technologies while safeguarding research integrity, scientific reliability, originality, confidentiality, and public trust in scholarly publishing.

This policy applies to all authors, reviewers, editors, editorial board members, and editorial staff involved in the submission, peer-review, editorial decision-making, production, and publication processes.

2. Scope

This policy applies to all AI-assisted technologies, including but not limited to ChatGPT, Gemini, Claude, Microsoft Copilot, Grammarly, DeepL, GitHub Copilot, Perplexity AI, and any future generative AI systems used during manuscript preparation, peer review, editorial processing, or publication.

3. Acceptable Use of Artificial Intelligence

Authors may use AI tools only as supportive technologies for legitimate academic purposes, including:

  • Improving grammar, spelling, punctuation, and language quality.

  • Enhancing readability and writing style.

  • Translation and language refinement.

  • Organizing manuscript structure.

  • Programming or coding assistance.

  • Statistical programming support.

  • Literature organization and research planning.

AI should only assist the research process and must never replace the authors' intellectual contribution, scientific judgment, interpretation, or accountability.

4. Mandatory Disclosure of AI Use

Authors must disclose any significant use of AI-assisted technologies in the preparation of a manuscript.

An AI Declaration should be included before the References section or within the Acknowledgements stating:

  • Name of the AI tool.

  • Version (if available).

  • Purpose of use.

  • Extent of AI assistance.

  • Confirmation that all AI-generated content has been critically reviewed and verified by the authors.

Failure to disclose substantial AI use may constitute a breach of publication ethics.

5. AI Declaration Example

The authors used ChatGPT (OpenAI) solely to improve language clarity and grammar during manuscript preparation. All scientific interpretations, analyses, conclusions, and final content were independently reviewed, verified, and approved by the authors, who accept full responsibility for the manuscript.

6. AI Cannot Qualify as an Author

Artificial Intelligence systems cannot be listed as authors or co-authors because they cannot:

  • Meet internationally accepted authorship criteria.

  • Take responsibility for published work.

  • Approve the final manuscript.

  • Accept accountability for research integrity.

  • Declare competing interests.

  • Hold copyright.

Only human contributors meeting the Journal's authorship requirements may be recognized as authors.

7. Responsibilities of Authors

Regardless of AI assistance, authors remain solely responsible for:

  • Accuracy of all information.

  • Authenticity of research findings.

  • Validity of methodology and analyses.

  • Originality of submitted work.

  • Appropriate citation of all sources.

  • Compliance with copyright regulations.

  • Ethical conduct of research.

  • Compliance with the Journal's publication policies.

Authors must verify every AI-assisted output before submission.

8. Prohibited Uses of AI

The following practices are strictly prohibited:

  • Fabrication or falsification of research data.

  • Creation of fictitious references or citations.

  • Generation of misleading scientific conclusions.

  • Manipulation of research findings.

  • Concealing plagiarism through AI.

  • Undisclosed AI-generated scholarly writing.

  • Fabrication of peer-review reports.

  • Misrepresentation of AI-generated material as original human scholarship.

Such practices constitute research misconduct and may result in rejection, retraction, notification of relevant institutions, or other editorial actions.

9. AI-Generated Images, Figures and Multimedia

AI-generated figures, illustrations, graphical abstracts, images, tables, multimedia, or visual materials may be used only when:

  • Their use is fully disclosed.

  • They do not misrepresent research findings.

  • They comply with copyright and licensing requirements.

  • They do not compromise scientific integrity.

AI must not be used to manipulate research images in a deceptive manner.

10. Research Data and Reproducibility

AI must never be used to fabricate, alter, manipulate, or misrepresent research data, statistical analyses, experimental results, or evidence.

Authors remain fully responsible for ensuring that reported findings are accurate, reproducible, and supported by verifiable evidence.

The Journal reserves the right to request original datasets, analytical code, or supporting documentation during editorial assessment.

11. Citation Integrity

Authors must verify every citation suggested by AI systems.

Fabricated, inaccurate, misleading, or non-existent references constitute publication misconduct and may result in editorial action.

12. Confidentiality and Data Privacy

Authors, reviewers, editors, and editorial staff must not upload confidential manuscripts, reviewer reports, unpublished research data, or personal information into public AI systems where confidentiality cannot be guaranteed.

All participants must comply with applicable confidentiality obligations throughout the publication process.

13. Responsibilities of Reviewers

Peer reviewers must not:

  • Upload confidential manuscripts into AI systems.

  • Use AI to generate complete peer-review reports.

  • Share confidential research through AI platforms.

Reviewers remain fully responsible for the quality, accuracy, confidentiality, and independence of their reviews.

14. Responsibilities of Editors

Editors may use AI-assisted technologies only for limited administrative support, language improvement, plagiarism screening support, workflow assistance, or technical editing.

Editorial decisions regarding acceptance, revision, rejection, corrections, or retractions shall always be made exclusively by qualified human editors exercising independent academic judgment.

15. AI Detection and Editorial Assessment

The Journal may use appropriate technologies or editorial assessment procedures to evaluate potential AI-generated content where necessary.

AI-detection software shall be treated only as supportive evidence and shall not serve as the sole basis for editorial decisions.

16. Editorial Actions

Where undisclosed or unethical AI use is identified, the Journal may:

  • Request clarification.

  • Require manuscript revision.

  • Reject submissions.

  • Publish corrections.

  • Issue expressions of concern.

  • Retract published articles.

  • Notify authors' institutions where appropriate.

  • Follow internationally recognized publication ethics procedures.

17. Policy Review

This policy may be revised periodically to remain aligned with developments in Artificial Intelligence technologies and internationally recognized standards of scholarly publishing.

Authors, reviewers, and editors are encouraged to consult the latest version of this policy before participating in the publication process.

18. International Standards

This policy is informed by internationally recognized principles of responsible scholarly publishing and reflects guidance and best practices promoted by:

  • Committee on Publication Ethics (COPE)

  • International Committee of Medical Journal Editors (ICMJE)

  • Directory of Open Access Journals (DOAJ)

  • Crossref

  • Best practices adopted by internationally recognized scholarly publishers

Scholar Insight Journal expects all contributors to use Artificial Intelligence responsibly, ethically, transparently, and in a manner that preserves research integrity, academic credibility, and public trust in scholarly communication.